Keep your IT costs in check with smarter hardware habits. In this guide, we’ll walk you through simple, effective ways to maintain your business computers, printers, and workstations so they last longer and perform better.
Give your devices the treatment they deserve
Dust, fingerprints, and crumbs on your computers and monitors are unsightly and they can degrade hardware performance over time. Regular cleaning keeps internal components cooler and prevents overheating, which is a common cause of early hardware failure.
Gently clean screens and surfaces with a microfiber cloth to effortlessly remove dust and smudges without the risk of scratches. For keyboards and vents, use compressed air to clear dirt from hard-to-reach spots.
While keeping your devices clean is essential, where you place them matters just as much. Avoid positioning computers near heat sources or in direct sunlight, and make sure they have proper airflow around them. Simple adjustments like these can significantly extend their lifespan.
Keep your cables tidy
Messy cords might not seem like a big deal, but they can become a trip hazard or interfere with your system’s cooling. Using cable organizers or even some well-placed zip ties can go a long way, decluttering your workspace while improving air circulation around your machines. Keeping your cables organized and labeled will also save you major time and headaches when it’s time to relocate a workstation or expand your setup.
Show your printers some love
Printers tend to be ignored in regular maintenance routines, only getting attention when they jam or produce poor-quality prints. Keep things running smoothly by cleaning paper trays and inner components. Check and replace ink cartridges or toner regularly, and update the printer’s firmware when prompted. Remember, a neglected printer can hold up your whole workflow, so treat it with the same care you give your computers.
Take stock before you buy
Don’t let unused or forgotten tech gather dust. Keep an up-to-date inventory of your hardware, including who’s using what and where it’s located. This helps avoid unnecessary purchases and identifies devices that may be approaching end of life, so you can budget replacements wisely. A well-maintained inventory also speeds up support and repair requests since you’ll have key information such as serial numbers readily available.
Set ground rules for hardware use
Creating and sharing clear guidelines for how equipment should be used, cleaned, and stored can significantly reduce wear and tear. A basic hardware usage policy specifically helps promote responsible use of company devices by team members, reducing repair costs and downtime.
In your policy, don’t forget to include procedures for reporting issues, installing updates, and retiring outdated equipment. The more proactive you are, the fewer hardware problems down the line.
Maintaining business hardware doesn’t have to be a full-time job. If you’re short on resources or unsure where to begin, we’re here to support you. From routine checkups to full-scale upgrades, our experts can help you get the most from your tech investments. Get in touch with us now!